Yearbook Staff Management
Home » Yearbook Staff Management » Page 14

Motivating your yearbook photographers
Motivate your photographers by supplying them with the necessary tools to assist them in creating memorable visual images.

Distribute it, and they will come
A variety of distribution methods exist – from simple to flashy – no matter whether yearbooks are handed out in the spring, summer or fall. Advisers and administrators opposed to summer/fall delivery cite obstacles to distributing yearbooks, especially to seniors, for staying with spring delivery.
Work smoothly with an organized yearbook staff
Nothing is quite as frantic as a badly organized yearbook room at deadline. Usually, most advisers have more than enough staff and more than enough time to make deadlines manageable. However, advisers’ main problem seems to be not having time to sit down and develop a plan for optimum staff efficiency. Therefore, with apologies to David Letterman, I would like to share my top 10 ways to improve staff development.
Get together
When people work together as a team, it shows in the finished product. Without a yearbook “team,” it would be impossible to produce a book. However, it is up to you how tight your team is. The tighter the team, the better the book. Below are some suggestions for bringing your staff together, and creating a family atmosphere inside (and outside) the yearbook room.
Who should drive?
The staff could not contain their excitement. They showed me their cover design and said it would look “really cool” in neon orange with a bright green alligator holding our school mascot protruding from the wide open jaws. Such is the life of a South Florida yearbook adviser. When I awoke from this nightmare, I thought again about who actually controls the book. While some advisers control every step of the process, from cover to endsheets and everything in between, others hold to the philosophy that this is a student production and decisions should be made by the editor and editorial staff members.
Responsibilities of the Group Leader
“When a tool is used efficiently, you conserve time and energy. When meetings are run efficiently, you conserve all the resources available to management: time, energy, money, facilities, materials and human effort.”
Small rewards pay off big
They say that good work is its own reward, and when a yearbook staff begins pulling the first yearbooks from the box, you know this is true. However, by the time they begin unpacking books, they have been waiting for their reward for nearly a year. Because yearbook is such a long-term project, a series of small rewards along the way can keep a staff on track and motivated.

Job descriptions set expectations
Using job descriptions to organize staff lets each student know what is expected, and lets you see if every job that needs to be done is covered. Yearbook production flows much more smoothly and deadlines are easier to meet when the staff knows what part they play in the process.
Time management – What’s the secret?
The best approach to managing your time is the approach that works best for you. There are many general suggestions that can be made to guide you in the right direction, but you may have to adapt these “formulas” to fit your specific life-style. Remember to keep your life under control!
Categories
Subscribe To Our Blog
Looking for a better yearbook experience?
Need a reliable yearbook partner? We specialize in high-quality yearbook printing and provide learning resources to support your school’s needs.